Expression of Interest: Buildings within Victoria Park / Pakapakanthi (Park 16)

• Incorporated businesses and organisations
• Community groups
• Aboriginal and Torres Strait Islander Corporations (under the Aboriginal and Torres Strait Islander Act 2006).

Note: All applicants must demonstrate the ability to meet the Assessment Criteria including all financial obligations under a lease or licence and maintain appropriate insurances.

This EOI closes 5:00pm, Thursday 7 November 2024.

These are:

• The Grandstand – Park 16 (Green)
• The Kiosk – Park 16 (Red)
• The Bookmaker’s Stand – Park 16 (Blue)

View lease map.

This EOI has been triggered by the expiration of the current leasing arrangements of these facilities and it is a requirement of the Adelaide Park Lands Leasing and Licencing Policy that an EOI process be undertaken before the consideration of any new tenure (including the renewal of a lease or licence) in the Park Lands.

The City of Adelaide is the custodian of the majority of the Adelaide Park Lands and is looking to partner with community groups and commercial operators who can demonstrate relevant experience to activate the Park Lands and deliver Council’s strategic plan to:

“promote increasing the number of people visiting the Park Lands and city for leisure or

entertainment by providing support to organisations that attract visitors to the City”.

It is proposed that each individual building operate under a separate lease giving the lessee sole occupancy of the building.

It is proposed that, as a minimum, the responsibility of holding a lease/licence agreement with the City of Adelaide for buildings in the Park Lands is that the lessee:

• Uses the leased and licenced area in accordance with the approved Permitted Use (being community sport related)
• Pay all rent and licence fees as per the Adelaide Park Lands Leasing and Licencing
• Policy and Council’s annually endorsed Fees and Charges schedule
• Pays all costs associated with the use of the building and licensed area (i.e. telephone, electricity, gas, oil, water, and any other services/utilities)
• Maintains and repairs any buildings, fixtures, fittings, or structures erected, fixed, or placed in, on or under the Lease and Licence Area in good and safe repair and condition, such as:
• drains, pipes, fencing, goal posts, person holes, reticulation equipment, all electrical equipment (including floodlights); and similar services.
• in cases where playing surfaces form the whole or part of the Licence Area, perimeter fencing, net posts and perimeter access gates, sports lights, irrigation etc.

• Will hold appropriate insurance policies (i.e. Public Liability, Building and Infrastructure insurance)
• Acknowledges that the building and licenced area may not be available for use and occupation during public or special events held in the Park Lands
• Acknowledges that the licensed area will be used by the broader community when not in use by the lessee for informal recreation and sport activities.
• Encourage multipurpose usage of facilities where appropriate through sub-letting and casual hire arrangements.

The following is discouraged on the Park Lands:

• Single purpose facilities e.g. office accommodation

• Car parking

• Newly created and / or additional fenced areas that restrict community access

NB: This EOI process does not include lease/licence negotiations, which will be part of subsequent discussions and processes following approval of the preferred proponent (Lessee).

Activation / Place Making:

• Engage the precinct and community, encouraging a new way to think about the city

• Enable change to the physical environment to support sustainable activities

• Enable community generated ideas and encourage entrepreneurship

• Collaborate with businesses to manage co-created activations that support and enhance economic opportunity and city life

• Does the proposal promote economic development in the area

Environmental Management:

• Does the proposal impact on neighbours or other users in terms of nuisance/noise etc

• Is the proposal environmentally sustainable

Commercial Experience:

The applicant is to provide a business plan that outlines:

• Their current financial position and financial forecast

• Any capital contribution to upgrade the facility

• Operating plan (product-services offered, risk management and marketing plans)

• Does the applicant possess relevant experience

• Provide financial statements for the past 2 years

**Council reserves the right to undertake financial assessment on preferred respondents.

Risk Management:

• Consider the policy setting of the Adelaide Park Lands (Adelaide Park Lands Management Strategy & Community Land Management Plan)

• Recognise and acknowledge the Heritage Places Act 1993 / Burra Charter

• Promote activities which have associated risks and if so, how will they be managed

• Demonstrate any financial risk to Council, and if so and how will this risk be managed

Infrastructure:

Will the applicant be undertaking any infrastructure improvements to the building and or surrounding area

NOTE: The Lessee is responsible at its cost for all planning and building approvals that are required.

Applications

• EOI applications must be submitted by the due date. We will not accept late applications.
• After the closing date, all EOI applications will be acknowledged in writing via email.
• A review panel will assess your application against the assessment criteria you provided on the EOI Form.
• Information provided in your application will be made publicly available through Council’s agendas and minutes.
• Given the competitive nature of this EOI process, staff are unable to offer personalised advice or information to applicants as doing so could potentially provide an unfair advantage to certain applicants over others.
• Council reserves the right to not select any proponent and may choose to conduct a new EOI process.

Lease terms

• Leases up to five years will be offered in accordance with the City of Adelaide's Adelaide Park Lands Leasing and Licensing Policy.
• All EOI applicants should assume responsibility for all repairs and maintenance for all infrastructure associated with the areas applied for (including buildings, irrigation, lighting etc – where applicable) and accept the condition of the facilities as they are.
• A provision of 30 days from the “negotiation and execution date” will be given to the successful applicant to sign the new lease/licence before Council begins negotiations with other applicants.

You must provide:

• A completed EOI application form online that:
• includes details of your organisation, and
• addresses each section of the assessment criteria.
• Evidence of current public liability insurance to the value of $20 million.

Please go through the below document carefully before applying:

• Adelaide Park Lands Leasing and Licensing Policy